Landlord payments & NLWT
Pay your landlords without rebuilding the sums every month
TenantSync rolls matched rent, your management fee and approved contractor costs into a per-landlord statement, deducts the 20% where a landlord is non-resident, and gives them a link to approve before anything leaves your account.
20%
Statutory NLWT rate, deducted per statement
1st
Rental Notification deadline, month after payment
Per landlord
Itemised statement with an approval link
Fee
Percentage or fixed, rent only or rent plus extras
The problem
Payout month is a spreadsheet nobody wants to own
Without TenantSync
Every payout starts the same way: rent received, fee out, invoices off, balance to pay — rebuilt by hand.
A landlord queries a deduction three weeks later and nobody can reconstruct which invoice it was.
A non-resident landlord is on the books and the 20% withholding lives in a side note, if it is anywhere.
Withheld tax gets read as an agency charge the first time the landlord sees it on a statement.
Payouts go out on a verbal nod, and the approval is an email nobody kept.
With TenantSync
Generate the period and the statement is already itemised: rent matched from the bank feed, your fee, and contractor work that has been approved.
Every line is itemised and kept, so the answer is the statement itself rather than an afternoon of archaeology.
The tax profile is set per landlord, the 20% is deducted on each statement, and the liability is tracked against its Rental Notification date.
It appears as its own line, labelled as tax remitted to Revenue rather than a fee, with the rate applied shown beside it.
The landlord approves from an expiring, single-use link, and that approval is recorded against the statement.
What you get
From matched rent to a landlord who has been paid
The statement, the fee, the withholding and the approval are one workflow rather than four documents that have to agree with each other.
Statements that build themselves
Generate a billing period and TenantSync rolls up rent matched from the bank feed, your management fee and approved contractor work into one statement per landlord, with every line itemised.
Itemised breakdown behind every figure
Generated per branch for multi-office agencies
Rent matched from the bank rather than keyed in
Management fees on your terms
Set a percentage or a fixed amount, and choose whether it applies to rent only or to rent plus extras. The fee calculates itself on every statement from that configuration instead of being worked out again each month.
Withholding tax handled per landlord
Each landlord carries a tax profile: no deduction, you withhold and remit as collection agent, or the tenant withholds and files direct. Where you are the collection agent, the statutory 20% is deducted on each statement and tracked as a liability.
Statutory rate of 20%
Due on or before the 1st of the month following the payment
Shown as tax, never as an agency fee
An approval the landlord actually gave
Approve a statement for landlord review and they receive an expiring, single-use link. They see the same itemised breakdown you do and sign off before any money moves. Re-issue the link if it expires or has already been used.
The payout recorded against the statement
Pay from your own bank exactly as you do now, then record the transfer against the statement so the paperwork and the payment match. Landlord payout details — IBAN, bank name and account holder — are stored against the landlord, with the IBAN encrypted at rest.
The landlord’s annual certificate
At year end each non-resident landlord gets a certificate of tax withheld, so they can account for what you deducted without reassembling it from twelve separate statements.
How it works
Set it up once, then run the month
Set the tax profile
Mark each landlord resident or non-resident and pick the collection arrangement. This is Irish tax, so the module is Ireland-only.
Configure the fee
A percentage or a fixed amount, applied to rent only or to rent plus extras.
Generate the period
Matched rent, fees and approved contractor costs roll into an itemised statement for each landlord.
Send it for approval
The landlord approves from an expiring link. You pay from your own account and record the transfer against the statement.
File the Rental Notification
The withheld tax sits as a tracked liability with its deadline. You file through ROS on or before the 1st of the following month, then record the remittance.
By problem
What sits either side of this
Each page covers what TenantSync automates, what it leaves with you, and how to get started.
What TenantSync does and does not do
It prepares the figures. You move the money and file the return.
TenantSync does not hold or move your money
Payouts leave your own bank account exactly as they do now. TenantSync generates the statement, captures the approval and records the transfer against it.
You file through ROS
The liability, the rate applied and the deadline are tracked, and the figures are prepared for you. Filing the Rental Notification and remitting to Revenue is done by you as collection agent.
The 20% is tax, not a fee
It is deducted from the landlord’s rent and remitted to Revenue. The statement labels it that way so nobody mistakes it for an agency charge.
The arrangement is recorded, not assumed
If you do not act as collection agent, the tenant must withhold and file direct. TenantSync records which arrangement applies to each landlord rather than picking one for you.
Free tools
Try the money tools before you sign up
Free, no login, and running the same logic as the product.
FAQ
Landlord payment and withholding tax questions
What agencies ask before they move a payout run into TenantSync.
What is Non-Resident Landlord Withholding Tax?
Where a landlord’s usual place of abode is outside the State, tax must be withheld from their rent at the statutory rate of 20%. Either you withhold it as collection agent and file a Rental Notification, or the tenant withholds it and files direct. TenantSync records which arrangement applies to each landlord and tracks the resulting liability against its deadline.
Does TenantSync file the Rental Notification for me?
No. TenantSync deducts the tax on each statement, tracks it as a liability and tells you when it falls due — on or before the 1st of the month following the payment. You file through ROS as collection agent, then record the remittance against the liability so the two stay in step.
Does TenantSync move the money?
No. Payouts leave your own bank account. TenantSync generates the statement, captures the landlord’s approval and records the transfer against it, so the paperwork matches the payment without TenantSync ever touching the funds.
How is the management fee calculated?
From your configuration: a percentage or a fixed amount, applied either to rent only or to rent plus extras. It calculates on each statement rather than being worked out separately.
What does the landlord see when they approve?
The same itemised breakdown you see — rent received, your management fee, contractor costs, and any withholding tax as its own line with the rate applied beside it. The link is single-use and expires, and you can re-issue it if it lapses.
Do we need Open Banking for this?
Statements are most useful once rent has already been matched from the bank feed, and that starts on Standard — one connected account on Standard, three on Growth, five on Premium. Transactions sync every six hours, and anything ambiguous waits in a review queue rather than being guessed at.
Is withholding tax available outside Ireland?
No. It is Irish tax, so the rental income tax module is Ireland-only and appears for Irish agencies.
What does the landlord get at year end?
A certificate of tax withheld for the year, covering what was deducted and remitted on their behalf, so they can account for it without rebuilding the figure from individual statements.
Ready when you are
Bring a real payout month to a demo
Walk through one landlord, one fee arrangement and one withholding case on your own numbers rather than a sample dataset.