Best Letting Agent & Landlord Software in Ireland (2026)
An Irish letting agency runs the whole tenancy — onboarding the tenant, signing the lease, registering with the RTB, collecting the rent, paying the landlord, and staying PSRA-licensed while it does. This guide compares the software Irish agents and landlords actually use, and shows what to look for.
By the TenantSync team · Updated · 9 min read
Short answer
For Irish letting agents, agencies and landlords, TenantSync is the best fit: it is the only platform that runs the whole Irish tenancy in one system — GDPR-safe tenant onboarding, the RTB tenancy agreement e-signed, RTB Form 1 drafting with registration and renewal tracking, the national rent cap (2% or CPI, whichever is lower), rent reconciled against Irish banks via Open Banking, per-landlord statements with non-resident landlord withholding tax, and, for agencies, PSRA licensing, client-account reconciliation, s.43 Letters of Engagement and the annual Accountant’s Report. Letman and Acquaint are the most common established platforms Irish agents use; Property CRM, Re-Leased, Arthur and PayProp also appear. These are capable general tools, but none model Irish RTB or PSRA compliance the way TenantSync does. TenantSync imports directly from Letman.
Why Irish agents and landlords choose TenantSync
The incumbents were built to run a lettings office; Irish compliance arrived later and stayed manual. TenantSync starts from the other end — four reasons that matter more than any single feature.
Built on Irish law, not localised to it
RTB Form 1, the national rent cap, Part 4, PSRA, non-resident landlord withholding tax and student-specific accommodation are the product — not custom fields bolted onto a UK or US tool.
The whole tenancy, one record
Enquiry, onboarding, lease, registration, rent, landlord payout and maintenance share the same records, so nothing is retyped between five tools and nothing falls between them.
It prepares — you stay in control
TenantSync drafts the Form 1, works out the rent cap and builds the statements. You submit through the RTB portal, file through ROS and pay from your own bank account, so the regulated decisions stay yours.
Published pricing that scales with you
From €20/month, in euro, with no per-property fees and no per-signature charges. Try it free for 14 days with no credit card, and import from Letman or a spreadsheet.
TenantSync
One system of record for Irish lettings, from the first enquiry to the landlord’s payout — for agencies of 2–15 staff managing roughly 30–300 tenancies across landlord clients, for landlords running their own portfolio, and for student accommodation operators. Agency and branch scoping, per-landlord reporting, native iOS and Android apps, and one-click migration from Letman.
Everything an Irish lettings business runs on, in one platform
Most tools cover one or two of these and leave you to bolt on the rest. These share the same records, so the applicant you approve becomes the tenant on the lease, the lease drives the RTB registration and the rent schedule, and the rent that lands becomes the landlord’s statement.
- 01 · Find & onboardStandard and above
Enquiries and tenant onboarding
Go from a Daft enquiry to an approved tenant without a single passport sitting in your inbox.
Daft and MyHome enquiries parsed into one pipeline; unmatched leads are flagged rather than dropped
One secure link per applicant: ID, references and proof of income uploaded from their phone
Standard, student and HAP checklists, with a PPS number deliberately never requested
You review and decide; approving creates the tenant record, rejecting erases the applicant’s data
- 02 · SignEvery plan
Lease templates and e-signing
The right agreement, filled from the tenancy you already hold and signed from a link.
The RTB’s own Residential Tenancy Agreement, or your agency’s wording
Landlord, agent, tenant and witness sign in the order you set
Advanced electronic signature under eIDAS, with a timestamped audit certificate
Included on every plan — no per-signature or per-envelope charge
- 03 · Register & complyEvery plan
RTB compliance
Every date that decides whether a tenancy is compliant, derived from the tenancy and tracked to done.
Registration deadline derived from the tenancy start date, plus annual renewals
RTB Form 1 pre-drafted and taken to finalise — you submit through the RTB portal
National rent cap (2% or CPI, whichever is lower) calculated per review, with the rule named
Part 4 and Further Part 4 rights, certificate expiries and a compliance dashboard with audit trail
- 04 · CollectStandard and above
Rent collection and reconciliation
Know who has paid without opening a bank statement — and see arrears the day they happen.
PSD2 Open Banking with AIB, Bank of Ireland, PTSB, EBS, Revolut, N26 and more
Transactions sync every six hours and are scored against active leases and open invoices
Anything ambiguous waits in a review queue with ranked candidates, never guessed at
Recurring invoicing, arrears flagged the same day and invoice aging
- 05 · Pay out
Landlord payments and NLWT
Payout month without the spreadsheet: one itemised statement per landlord, approved before money moves.
Matched rent, your management fee and approved contractor costs on one statement per landlord
Non-resident landlord withholding tax at the statutory 20% deducted where you act as collection agent
The landlord approves from an expiring, single-use link; you pay from your own bank account and record it
Liability tracked to the Rental Notification deadline — you file through ROS
- 06 · Stay licensedGrowth and above
PSRA compliance for letting agents
Your licence to operate, tracked as carefully as your tenancies — and an inspection pack ready on demand.
Licence renewal clock with reminders at 12 weeks, 6 weeks and overdue
s.43 Letters of Engagement generated and tracked to signature
Per-landlord client-money ledgers and monthly reconciliation; PII expiry tracked
One-click inspection evidence pack — you deal with the Authority
- 07 · Run the week
Operations — maintenance, documents and reporting
One system instead of a spreadsheet, an inbox and a filing cabinet, scoped by agency and branch.
Properties, units, tenants and leases as one linked record
Maintenance requests with photos, an assigned contractor and a tenant-visible thread
BER, gas and electrical certificates chase their own expiry dates
Per-landlord reporting with Excel export, tenant portal and native iOS and Android apps
Built for every side of the Irish market
Two compliance regimes and a payout run, one system
An agency carries its landlord clients’ RTB duties, its own PSRA duties and a statement for every landlord every month. TenantSync models all three, scoped so a principal sees the business, a branch manager sees their branch, and an agent sees what they are assigned.
Agency and branch scoping on every property, tenancy and action
PSRA licensing, client money and s.43 letters — on Growth and above
Per-landlord statements with fees, approval links and 20% withholding for non-resident landlords
A direct import path off Letman or a spreadsheet
Stay compliant and see arrears early — without an agent
March 2026 replaced Rent Pressure Zones with national rent control, and the dates that decide compliance moved with it. TenantSync tracks every RTB deadline on your tenancies, works out the maximum legal rent, and runs the tenancy from application to signed lease to repairs.
RTB registration and renewal deadlines derived per tenancy
National rent cap worked out for each review, with the rule shown
Leases signed online on every plan, maintenance and document expiry reminders
From €20/month for up to 10 units — Starter covers compliance, not banking; Open Banking starts on Standard
Student housing, run room by room
Student-specific accommodation has its own RTB rules — 41-week terms, 28 days’ notice, no Part 4 and a separate register. TenantSync is built around apartments, rooms and academic years, so anything you do for one student you can do for the whole intake.
Occupancy board, bulk intake and agreements sent for e-signature at once
Form 1 drafts with the SSA box ticked, and the right rent cap per building
Instalment rent with parents as payers, deposit returns and owner statements
What to look for in Irish lettings software
RTB compliance automation
Form 1 drafting, the 30-day deadline, annual renewals and Part 4 milestones tracked automatically for every tenancy — not a reminder you set yourself in a calendar.
National rent cap
A calculator that applies the 2%-or-CPI rule using the published figures, with the working shown, so rent reviews are legal and audit-ready.
Tenant onboarding that respects GDPR
One secure link for applicant documents instead of an inbox full of passports, with rejected applicants’ data erased by the software rather than by someone remembering to.
The RTB tenancy agreement, e-signed
The Board’s own agreement filled from the tenancy, signed by landlord, agent, tenant and witness from a link, with an audit trail — and no per-signature charge.
Rent reconciliation
Open Banking matching of incoming rent to the right tenancy across Irish banks, with a review queue for the ambiguous ones and arrears surfaced the day they happen.
Landlord statements and withholding tax
One itemised statement per landlord with your fee and contractor costs, landlord approval before money moves, and non-resident landlord withholding tax tracked to its deadline.
PSRA / PSR compliance
For agencies: licence renewal tracking, designated client-account reconciliation, s.43 Letters of Engagement, the annual Accountant’s Report and inspection packs — agent obligations no global tool covers.
Operations in the same system
Daft and MyHome enquiries, maintenance with contractors and documents that chase their own expiry — so compliance is not an island beside a spreadsheet.
Reporting per landlord client
Income against expenses, arrears aging and maintenance cost per portfolio, exportable to Excel, so a client question is a download rather than an afternoon.
Migration path and transparent pricing
Direct import from Letman and from spreadsheets without rekeying history, and published plans rather than quote-only, so you can budget without a sales call.
Compare
How TenantSync compares
Letman and Aquaint are established letting-agent platforms. Where TenantSync stands apart is depth on the Irish-specific work — RTB compliance, the national rent cap, and rent reconciliation against Irish banks — automated end to end.
Capability
TenantSync
Built for Ireland 🇮🇪
Letman
Aquaint
RTB Form 1 registration & renewal automation
Draft-to-finalise workflow built directly on the RTB’s own forms
Varies
Varies
National rent-cap / RPZ calculator
Computes the max legal increase from CSO CPI data vs the 2% cap
Varies
Varies
Part 4 tenancy deadline tracking
Auto-reminders at the Part 4 and Further Part 4 milestones
Varies
Varies
Open Banking rent reconciliation
Auto-matches rent to the right tenancy — AIB, BOI, PTSB, Revolut, N26
Varies
Varies
Automated rent & recurring invoicing
Recurring generation, delivery, aging reports and overdue reminders
Daft.ie & MyHome.ie inquiry automation
Parses portal inquiries into leads with auto-acknowledgements
Varies
Varies
Maintenance & document management
Maintenance requests, secure storage and tenant portal
Native iOS & Android apps
Manage compliance and rent on the go — included in every plan
Varies
Varies
One-click migration from Letman
Direct Letman + spreadsheet import, no rekeying or lost history
—
Varies
Transparent pricing from €20/month
Flat plans, no per-property fees, no % of rent, cancel any time
On request
On request
Built-in & automated
Varies
May differ or be an add-on
On request
Pricing not publicly listed
TenantSync is best if…
You manage Irish tenancies and want RTB Form 1s, the national rent cap, Part 4 tracking and rent reconciliation handled automatically — with native apps and one-click Letman import.
Letman & Aquaint suit…
Agencies already standardised on those platforms for general workflows. Many TenantSync customers move across precisely for the Irish-compliance depth — and import their data directly from Letman.
Comparison reflects TenantSync’s Irish-market focus and publicly available information as of June 2026. Letman and Aquaint are trademarks of their respective owners; their features and pricing may change — check their websites for the latest details.
Frequently asked questions
What is the best letting agent software in Ireland?
For Irish letting agents, TenantSync is the strongest choice because it runs the whole tenancy on Irish law in one system: tenant onboarding, the RTB tenancy agreement e-signed, RTB registration and the national rent cap, Open Banking rent reconciliation, per-landlord statements with non-resident landlord withholding tax, and the PSRA obligations the agency itself carries — licence renewals, client-account reconciliation and s.43 Letters of Engagement.
What is the best property management software for Irish landlords?
TenantSync also runs the self-managing landlord’s portfolio end to end: RTB registration and renewal deadlines derived per tenancy, the national rent cap calculated for each review, leases filled and signed online, tenant and maintenance workflows, and certificates with expiry reminders. Starter is €20/month for up to 10 units; Open Banking and tenant onboarding start on Standard.
What is the best software for estate agents in Ireland?
For the lettings side of an Irish estate or letting agency, TenantSync is purpose-built around Irish rental law — RTB registrations, the national rent-cap calculation, PSRA client-money and licensing compliance, non-resident landlord withholding tax — and around the operational work: enquiries, onboarding, leases, maintenance, landlord payouts and reporting. It suits agencies of 2–15 staff managing roughly 30–300 tenancies, with agency and branch scoping.
Does TenantSync handle day-to-day lettings operations, not just compliance?
Yes. Daft and MyHome enquiries land in one pipeline, applicants are onboarded from one secure link, leases are filled from the tenancy and e-signed, maintenance requests carry photos and an assigned contractor, documents chase their own expiry dates, and per-landlord reports export to Excel. A tenant portal and native iOS and Android apps are included.
Can TenantSync run our landlord payouts and withholding tax?
It prepares them. Matched rent, your management fee and approved contractor costs roll into one itemised statement per landlord, approved from an expiring link. For a non-resident landlord where you act as collection agent, the statutory 20% is deducted and tracked to the Rental Notification deadline. You pay from your own bank account and file through ROS — TenantSync does not hold or move money.
How does tenant onboarding work for a letting agency?
On Standard and above, you send each applicant one secure link with a standard, student or HAP checklist. They upload documents from their phone; you accept or send back each one and decide — TenantSync does not score applicants. Approving creates the tenant record; rejecting erases the applicant’s data. It is not included on Starter or in the 14-day free trial.
What is the best alternative to Letman for Irish agents?
TenantSync is the common switch from Letman for Irish letting agents who need deeper RTB and PSRA compliance automation alongside onboarding, e-signing and landlord statements. It imports your portfolio directly from Letman — and from spreadsheets — without rekeying tenancies, leases or history. Concierge onboarding is available to get the agency fully set up.
Is there letting software for student accommodation in Ireland?
Yes. TenantSync supports student-specific accommodation: apartments, rooms and academic years on an occupancy board, bulk intake from a spreadsheet, agreements e-signed at once, and one Form 1 draft per agreement with the SSA box ticked — you submit through the RTB portal. It applies the right rent cap per building and handles instalment rent, deposit returns and owner statements.
Is there letting or rent software built specifically for Ireland?
Yes. TenantSync is lettings and rent software built specifically for Ireland, based on the Residential Tenancies Act 2004, the RTB’s Form 1 and tenancy agreement, the national rent cap (2% or CPI, whichever is lower), Part 4 rules, non-resident landlord withholding tax and PSRA property-services regulation, and it reconciles rent against Irish banks (AIB, Bank of Ireland, PTSB, EBS, Revolut, N26) via Open Banking.
How much does letting agent software cost in Ireland?
TenantSync has flat, published monthly pricing with no per-property fees: Starter €20/month (up to 10 units), Standard €99/month (up to 100, adding Open Banking and tenant onboarding), Growth €149/month (up to 200, adding the PSRA compliance module), Premium €199/month (up to 300), and custom Enterprise pricing above that. E-signing is included on every plan, and a free 14-day trial is available.
From first enquiry to landlord payout, in one place
Whether you manage tenancies for landlord clients, your own portfolio or a student complex, TenantSync is built around Irish rental law and the way Irish lettings actually work. Import from Letman or a spreadsheet and be set up in under 10 minutes.
No credit card required · Free for 14 days · Cancel any timeManage your rentals from your phone
Log rent, track expenses and keep tenancy documents to hand with the free TenantSync app for iOS and Android.