Best Property Management Software in Ireland (2026)
Run the whole Irish tenancy in one system — tenant onboarding, lease e-signing, RTB compliance, rent reconciliation, landlord payouts with withholding tax, PSRA licensing and student accommodation. This guide shows what TenantSync does, how it compares with the US and UK platforms Irish searchers find first, and what to look for.
By the TenantSync team · Updated · 10 min read
Short answer
For Irish landlords, letting agents, property managers and student accommodation operators, TenantSync is the best fit because it runs the whole tenancy on Irish law in one system: Daft and MyHome enquiries and GDPR-safe tenant onboarding; the RTB tenancy agreement filled and e-signed; RTB registration and renewals with Form 1 pre-drafted; the national rent cap (2% or CPI, whichever is lower); rent reconciled against Irish banks via Open Banking; per-landlord statements with non-resident landlord withholding tax; and, for licensed agencies, PSRA licensing, client money and s.43 Letters of Engagement. Buildium, AppFolio, Arthur and Re-Leased are capable platforms built for the US or UK, with no Irish compliance functionality at all.
Why Irish landlords and agents choose TenantSync
Most property software makes you choose between a tool that understands Irish law and a tool that runs the week. TenantSync was built to be both — four reasons that matter more than any single feature.
Built on Irish law, not localised to it
RTB Form 1, the national rent cap, Part 4, PSRA, non-resident landlord withholding tax and student-specific accommodation are the product — not custom fields bolted onto a UK or US tool.
The whole tenancy, one record
Enquiry, onboarding, lease, registration, rent, landlord payout and maintenance share the same records, so nothing is retyped between five tools and nothing falls between them.
It prepares — you stay in control
TenantSync drafts the Form 1, works out the rent cap and builds the statements. You submit through the RTB portal, file through ROS and pay from your own bank account, so the regulated decisions stay yours.
Published pricing that scales with you
From €20/month, in euro, with no per-property fees and no per-signature charges. Try it free for 14 days with no credit card, and import from Letman or a spreadsheet.
TenantSync
One system of record for Irish lettings, from the first enquiry to the landlord’s payout — for a landlord running their own portfolio, an agency managing tenancies across landlord clients, and a student accommodation operator running a complex room by room. Agency and branch scoping, a tenant portal, native iOS and Android apps, and direct import from Letman or a spreadsheet.
The whole tenancy, in one platform
Eight modules, in the order a tenancy is lived. They share the same records, so the applicant you approve becomes the tenant on the lease, the lease drives the RTB registration and the rent schedule, and the rent that lands becomes the landlord’s statement — nothing retyped, nothing lost between tools.
- 01 · Find & onboardStandard and above
Enquiries and tenant onboarding
Go from a Daft enquiry to an approved tenant without a single passport sitting in your inbox.
Daft and MyHome enquiries parsed into one pipeline; unmatched leads are flagged rather than dropped
One secure link per applicant: ID, references and proof of income uploaded from their phone
Standard, student and HAP checklists, with a PPS number deliberately never requested
You review and decide; approving creates the tenant record, rejecting erases the applicant’s data
- 02 · SignEvery plan
Lease templates and e-signing
The right agreement, filled from the tenancy you already hold and signed from a link.
The RTB’s own Residential Tenancy Agreement, or your agency’s wording
Landlord, agent, tenant and witness sign in the order you set
Advanced electronic signature under eIDAS, with a timestamped audit certificate
Included on every plan — no per-signature or per-envelope charge
- 03 · Register & complyEvery plan
RTB compliance
Every date that decides whether a tenancy is compliant, derived from the tenancy and tracked to done.
Registration deadline derived from the tenancy start date, plus annual renewals
RTB Form 1 pre-drafted and taken to finalise — you submit through the RTB portal
National rent cap (2% or CPI, whichever is lower) calculated per review, with the rule named
Part 4 and Further Part 4 rights, certificate expiries and a compliance dashboard with audit trail
- 04 · CollectStandard and above
Rent collection and reconciliation
Know who has paid without opening a bank statement — and see arrears the day they happen.
PSD2 Open Banking with AIB, Bank of Ireland, PTSB, EBS, Revolut, N26 and more
Transactions sync every six hours and are scored against active leases and open invoices
Anything ambiguous waits in a review queue with ranked candidates, never guessed at
Recurring invoicing, arrears flagged the same day and invoice aging
- 05 · Pay out
Landlord payments and NLWT
Payout month without the spreadsheet: one itemised statement per landlord, approved before money moves.
Matched rent, your management fee and approved contractor costs on one statement per landlord
Non-resident landlord withholding tax at the statutory 20% deducted where you act as collection agent
The landlord approves from an expiring, single-use link; you pay from your own bank account and record it
Liability tracked to the Rental Notification deadline — you file through ROS
- 06 · Stay licensedGrowth and above
PSRA compliance for letting agents
Your licence to operate, tracked as carefully as your tenancies — and an inspection pack ready on demand.
Licence renewal clock with reminders at 12 weeks, 6 weeks and overdue
s.43 Letters of Engagement generated and tracked to signature
Per-landlord client-money ledgers and monthly reconciliation; PII expiry tracked
One-click inspection evidence pack — you deal with the Authority
- 07 · Run the week
Operations — maintenance, documents and reporting
One system instead of a spreadsheet, an inbox and a filing cabinet, scoped by agency and branch.
Properties, units, tenants and leases as one linked record
Maintenance requests with photos, an assigned contractor and a tenant-visible thread
BER, gas and electrical certificates chase their own expiry dates
Per-landlord reporting with Excel export, tenant portal and native iOS and Android apps
- 08 · Student lets
Student accommodation (SSA)
Run a complex room by room under the student-specific accommodation rules, from booking to deposit return.
Apartments, rooms and academic years on an occupancy board, with bulk intake from a spreadsheet
One Form 1 draft per agreement with the SSA box ticked — 41-week terms and 28 days’ notice built in
Weekly or instalment rent with parents as payers; move-out inventories and evidence-backed deposit returns
Rent cap applied per building: CPI alone only where development commenced on or after 10 June 2025
Built for every side of the Irish rental market
Self-managing a portfolio without an agent
March 2026 replaced Rent Pressure Zones with national rent control, and the dates that decide compliance moved with it. TenantSync tracks every RTB deadline, works out the maximum legal rent, and runs the tenancy from application to signed lease to repairs.
RTB registration and renewal deadlines derived per tenancy
National rent cap worked out for each review, with the rule shown
Leases signed online on every plan; tenant onboarding from one secure link on Standard and above
From €20/month for up to 10 units — Starter covers compliance, not banking; Open Banking starts on Standard
Managing tenancies for landlord clients
An agency carries its landlord clients’ RTB duties, its own PSRA duties and a payout run every month. TenantSync models all three, scoped so a principal sees the business, a branch manager sees their branch, and an agent sees what they are assigned.
Agency and branch scoping on every property, tenancy and action
PSRA licensing, client money and s.43 letters — on Growth and above
Per-landlord statements with fees, approval links and 20% withholding for non-resident landlords
Direct import path off Letman or a spreadsheet
Running student housing room by room
Student-specific accommodation plays by different RTB rules from a private tenancy. TenantSync is built around apartments, rooms and academic years, so anything you do for one student you can do for the whole intake.
Occupancy board per academic year, bulk intake and agreements sent for e-signature at once
Form 1 drafts with the SSA box ticked, and the right rent cap for each building
Weekly, per-semester or instalment rent with parents and guarantors as payers
Move-out inventories, electricity splits, deposit returns and owner statements
TenantSync vs generic international platforms
Why generic property management software falls short in Ireland
Buildium, AppFolio, Arthur Online and Landlord Studio are designed for the US or UK market. They have no RTB registration tracking, no national rent cap calculation, no RTB tenancy agreement, no concept of PSRA licensing, client money or non-resident landlord withholding tax, no student-specific accommodation rules, and no integration with Irish banks. Using them means tracking Irish compliance by hand — and non-registration alone carries fines of €500–€4,000 per tenancy.
The Irish-specific rows are the ones that decide it. For a comparison against the platforms Irish agencies already run on — Letman, Acquaint and Property CRM — see the letting agent software comparison.
Feature | TenantSync | Generic platforms |
|---|---|---|
RTB registration & renewal tracking Deadline derived per tenancy; Form 1 pre-drafted for you to submit | ||
National rent cap calculator (2% or CPI) The rules in force since March 2026, with the rule applied named on every review | ||
Part 4 tenancy cycle & Irish notice periods Part 4 and Further Part 4 milestones; notice periods derived from tenancy duration | ||
RTB tenancy agreement with e-signing The RTB’s own agreement filled from the tenancy; advanced e-signature under eIDAS on every plan | ||
Tenant onboarding with Irish checklists Standard, student and HAP checklists; rejected applicants erased; Standard and above | ||
Open Banking rent reconciliation with Irish banks PSD2 feeds from AIB, BOI, PTSB, EBS, Revolut and N26; Standard and above | ||
Landlord statements with non-resident landlord withholding tax Statutory 20% deducted per statement and tracked to the Rental Notification date | ||
PSRA compliance for letting agents Licence clock, client money and s.43 letters — on Growth and above | ||
Student-specific accommodation (SSA) rules 41-week terms, 28 days’ notice, SSA Form 1 drafts and per-building rent caps | ||
HAP tenancy support HAP onboarding checklist, HAP-aware rent tracking and RTB compliance | ||
Daft & MyHome inquiry capture Irish listing portals; unmatched leads are flagged rather than dropped | ||
Maintenance tracking with contractors Photos, assigned contractor, internal notes and a tenant-visible thread | ||
Document storage with expiry reminders BER, gas and electrical certs chase their own expiry dates | ||
Tenant portal and native mobile apps iOS and Android apps included | ||
Agency & branch scoping, per-landlord reporting For agents and property managers acting for landlord clients | ||
Priced in EUR for the Irish market US and UK tools charge in USD or GBP |
Platform-by-platform overview
An honest assessment of the main options available to Irish landlords and agencies.
TenantSync
Strengths
Built on Irish rental law — RTB registration, the national rent cap, Part 4 and student-specific accommodation
The whole tenancy in one record: onboarding, e-signing, rent, landlord payouts, maintenance and documents
PSRA licensing, client-money and s.43 compliance for letting agents, on Growth and above
Open Banking rent reconciliation with the major Irish banks, syncing every six hours
Landlord statements with non-resident landlord withholding tax handled per landlord
Native iOS and Android apps, EUR pricing, and direct import from Letman or a spreadsheet
Limitations
Focused on the Irish market only — not suitable for UK or international portfolios
Open Banking and tenant onboarding start on Standard, so the €20 Starter plan is compliance and operations only
Buildium / AppFolio
Strengths
Mature platforms with extensive feature sets
Good for large US commercial and residential portfolios
Strong accounting integrations
Limitations
Not built for Irish rental law — no RTB, PSRA or withholding-tax features
Priced in USD and designed around the US legal framework
No awareness of the national rent cap, Part 4 rights or student-specific accommodation
Overkill and overpriced for Irish SME landlords and agencies
Arthur Online / Re-Leased
Strengths
Capable UK-focused feature sets
Tenant portal and maintenance tracking
Suited to commercial portfolios
Limitations
Built for UK legislation — no Irish RTB or PSRA compliance
GBP pricing
No national rent cap calculation, RTB tenancy agreement or Irish notice-period rules
Letman / Acquaint / Property CRM
Strengths
Well established with Irish letting and estate agencies
Broad general lettings and sales workflows
Agency and branch structures
Limitations
Irish RTB and PSRA compliance is not modelled, so those obligations stay manual
No national rent cap calculation
Pricing is typically quote-only
Spreadsheets (Excel / Google Sheets)
Strengths
Free
Flexible
Familiar
Limitations
No automated RTB deadline tracking or reminders
Error-prone for rent calculations and rent-cap compliance
Applicant documents end up in an inbox, with no deletion schedule
No audit trail for disputes, and scales poorly beyond one or two properties
Free tools — no registration required
Not ready to sign up? These run the same logic as the product and give instant value to any Irish landlord or agent:
Frequently asked questions
What is the best property management software for Irish landlords?
For landlords in Ireland, TenantSync is the purpose-built option. It tracks RTB registration deadlines and annual renewals, calculates the national rent cap (2% or CPI, whichever is lower), tracks Part 4 rights, fills and e-signs the RTB tenancy agreement, onboards tenants from one secure link, runs maintenance and certificate reminders, and reconciles rent from Irish banks via Open Banking on Standard and above. Buildium and AppFolio are built for the US market and have no RTB functionality.
What is the best property management software for Irish letting agents?
TenantSync, because an agency carries three jobs no generic platform models: its landlord clients’ RTB duties, its own PSRA obligations, and a monthly payout run. It covers licence renewals, s.43 Letters of Engagement and client-money reconciliation on Growth and above, per-landlord statements with management fees and non-resident landlord withholding tax, agency and branch scoping, and rent reconciled from the agency account.
Is there property management software designed for Irish law?
Yes. TenantSync is built for the Irish rental market, on the Residential Tenancies Act 2004, the RTB’s Form 1 and tenancy agreement, the national rent cap in force since March 2026, Part 4 rules, the student-specific accommodation regime, non-resident landlord withholding tax and PSRA property-services regulation. It also supports HAP tenancies. International platforms typically have none of these.
Does it handle day-to-day operations, not just compliance?
Yes. Properties, units, tenants and leases sit in one linked record; Daft and MyHome inquiries land in one pipeline; leases are filled from the tenancy and signed online; maintenance requests carry photos and an assigned contractor; certificates chase their own expiry dates; and reports export to Excel. A tenant portal and native iOS and Android apps are included.
Does TenantSync handle tenant onboarding?
Yes, on Standard and above. You send an applicant one secure link; they confirm a code sent to their email and upload ID, references and proof of income from their phone. You review each document and decide — TenantSync does not score applicants. Approving creates the tenant record; rejecting erases the applicant’s data, and a PPS number is never requested. It is not included on Starter or in the 14-day free trial.
Can TenantSync prepare landlord statements and withholding tax?
Yes. Matched rent, your management fee and approved contractor costs roll into one itemised statement per landlord, which the landlord approves from an expiring link. Where a landlord is non-resident and you act as collection agent, the statutory 20% is deducted and tracked to the Rental Notification deadline. You pay from your own bank account and file through ROS; TenantSync does not hold or move money.
Does TenantSync work for student accommodation?
Yes. It supports student-specific accommodation with apartments, rooms and academic years, bulk intake from a spreadsheet, agreements sent for e-signature at once, and one Form 1 draft per agreement with the SSA box ticked — you submit through the RTB portal. It applies the right rent cap per building and handles weekly or instalment rent, move-out inventories, deposit returns and owner statements.
Are TenantSync e-signatures valid in Ireland?
TenantSync produces an advanced electronic signature under eIDAS, not a qualified electronic signature. Each signer opens their own expiring link, and every send, open and signature is timestamped with IP address and browser, with a certificate attached to the completed agreement. Templates and signing are included on every plan, with no per-signature charge.
What does property management software cost in Ireland?
TenantSync publishes flat monthly pricing with no per-property fees: Starter €20/month (up to 10 units), Standard €99/month (up to 100, adding Open Banking and tenant onboarding), Growth €149/month (up to 200, adding the PSRA module), Premium €199/month (up to 300), and custom Enterprise pricing above that. A free 14-day trial is available with no credit card. Free public tools need no registration.
Can I use UK or US property management software in Ireland?
Technically yes, but it is built around UK or US tenancy law rather than the Irish Residential Tenancies Act. There is no RTB compliance, no national rent cap calculation, no RTB tenancy agreement, no PSRA support, no non-resident landlord withholding tax and no awareness of Part 4 rights or Irish notice periods. For Irish compliance you need a platform designed for the Irish market.
What should Irish landlords and agents look for in property management software?
Look for: RTB registration deadline tracking and renewal reminders; national rent cap calculation with the working shown; Part 4 tracking; the RTB tenancy agreement with e-signing; GDPR-safe tenant onboarding; Open Banking with Irish banks; landlord statements that handle withholding tax; PSRA support if you are a licensed agent; EUR pricing; and a migration path off spreadsheets or Letman.
Does TenantSync connect to Irish banks?
Yes, on Standard and above. TenantSync uses PSD2 Open Banking to connect to the major Irish banks — AIB, Bank of Ireland, PTSB, EBS, Revolut and N26. Transactions sync every six hours and are scored against active leases and open invoices, so payments land on the right tenancy and anything genuinely ambiguous waits in a review queue with its candidates ranked.
From first enquiry to landlord payout, in one place
Whether you manage your own portfolio, tenancies for landlord clients or a student complex, TenantSync is built around Irish rental law and the way Irish lettings actually work. Import from Letman or a spreadsheet and be set up in under 10 minutes.
No credit card required · Free for 14 days · Cancel any timeRelated guides
Manage your rentals from your phone
Log rent, track expenses and keep tenancy documents to hand with the free TenantSync app for iOS and Android.